Is it possible to get the property of a related item in a formula. As you work with formulas, you'll want to remain mindful of value types. Operators are characters you place between input values. You're used to using & to join expressions in Excel and Google Sheets. P.S. We’ve dedicated a section to this important concept. This requires three columns: The first column is the Created column which exists by default on tables. Remember, if() tests a boolean expression (the first argument). Thank you for this. Ok I gotta admit I had ALOT of fun setting this up The tutorial and template is available here.. You can supply those input values as property references, literal values or constants. Notion will now show you a "Show X records" option when working with database settings — and will clip all the records above the number selected. Most formulas accept a specific number of arguments, some of which are optional. Users can earn credits toward a subscription and new users can earn $10 in credits. Above, we saw add( 2, 2 ), which is the same as 2 + 2. The formula will automatically update to use the new column names. ;otherwise, if Mood is "Okay," display ? You’ll find them all in The Notion Formula Cheat Sheet. Take the simple formula add( 100, 20 ). For each item in the database, its instance of your formula will reference the properties for that item. Formulas can be infinitely complex or as simple as 2 + 2 (literally). Open Notion to the Page Containing Your Tables/Databases. You can convert them to strings using the format() formula. A string is one or more characters that represent text. format (round (prop ("Hours completed") / prop ("Hours allocated") * 100)) + "%". To avoid these errors, Notion offers functions for converting one type two another. Therefore, a function's arguments can be more than a simple property reference or literal value; any expression can serve as a function's argument so long as it returns the correct value type. Add if statement & output if "Hours completed" is empty or zero: if (prop ("Hours completed") / prop ("Hours allocated") == 0, " " ,"") Add progress marker: notes. As we did with age, we can add a contextual term to the School property of our basketball players. Let’s create a relation in Notion. Notion Formula: Recurring Date by month. For example, you can type 12345 in both a Text property (the string value type) and a Number property (the number value type). Thank you Reddit for the ideas, inspirations and the odd formula help. Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. Get to know the Notion Community. Grabbing the value of a column is doable on Notion (ie. Functions and operators require particular value types. As you explore Notion formulas, I welcome your questions @WilliamNutt, or feel free to respond to the newsletter anytime. Here is how one can determine if a deadline is upcoming, today, tomorrow or past. For a variety of reasons, you may wish to have independent properties for first and last names. When a table cell displays a number, the number is right-aligned. It always reflects the current time. You’ll learn more about value types shortly. The Notion Formula Cheat Sheet offers a comprehensive list of formulas with a description, argument list and example for each. In addition to the the quantity of arguments, formulas also require the type of arguments, such as numbers versus text strings. Therefore: Because the “26” is surrounded with quotes, it is technically a text string, not a number. This will surely be a handy resource for that. This reference provides technical details and examples for every Notion function, operator and constant, as well as the patterns used to format dates using the formatDate() function.. Divides two numbers and returns their quotient. Because arguments can be expressions, that simple formula could become add( 100, multiply( 100, .2 ) ), where the second argument, 20, is the output of a the multiply() function. This Notion formula tutorial video is based around some Notion formula examples I wish I knew about when I first started. As we saw with the if() formula, you can produce a boolean value using comparison operators. You reference individual cells in Excel and Google Sheets; in Notion, you reference other properties. It's the all-in-one workspace for you and your team The formula 2 + "2" will throw a Type mismatch error. For example, the status "On Deck" will return 10%, the status "Research" will return 30%, the status "Writing" will return 60%, and "Published" will return "Completed." For our Total Cost calculation, we referenced the Price and Quantity properties: prop( "Price" ) and prop( "Quantity" ). Hey guys I have been searching to fix a certain formula but I cannot seem to decipher it. Automatically calculates metrics like pace and one-rep max. Syntax. If you get an error message about a ‘syntax error’ when copying and pasting these formulas, try copying the ‘Unformatted formula’ from the toggle list instead. Meanwhile, the school itself is a reference to the School property, which differs from player to player: Then, we can display the contextualized version (the School → Labeled property) on our Gallery cards: Notion also includes easy references to mathematical constants, including pi and e. You’ll likely use these infrequently, if ever. To do so, you’ll use the prop() function. There’s two ways to create tables inside of Notion. For each item in your database, a Formula property evaluates its contents (the conditions, actions and input values) to return its value. If you've used formulas in Excel or Google Sheets, you'll want to be aware of a few ways Notion differs. At times, you'll want more than just a true option and a false option. Unlike property references, this value will be the same for all items in the database. This is known as nesting. You’ll certainly want to reference The Notion Formula Cheat Sheet, where you’ll find technical details for, and examples of, every Notion function, operator and constant. Here’s a breakdown of each: In your formulas, you can define the actions to perform on your inputs using operators and functions. A new tool that blends your everyday work apps into one. Also be sure to keep The Notion Formula Cheat Sheet handy, and never hesitate to tweet me with questions. Write a similar formula that returns 1 for low-effort tasks, 2 for medium-effort tasks, and 3 for high-effort tasks: if(empty(prop("Effort")), toNumber(""), if(prop("Effort") == "Low", 1, if(prop("Effort") == "Medium", 2, 3))) Add a Formula property named Total Priority. Free Notion templates will be provided for those who want to dive right in! Unlike arithmetic operators, comparison operators can only return true or false; they compare inputs. They make look very similar but when you type the symbols you will actually change them to the ‘correct’ version for Notion … The tools we're going to implement are Relation¹ and Rollup². A value of the boolean type is either true or false. The Setup. The action to take if the condition is unmet. Works for runs, walks, bodyweight fitness, and weight lifting. For this reason, it's important to use true Number properties for numbers. I want to show how one can use multiple databases to create a conditional formula in Notion. If you're viewing this page in Presstige.io. You can use the standard emoji squares which presumably keep their colour but I found that they didn't align vertically with the text properly. Notion allows unlimited blocks to those who pay for subscriptions. In Simple, Useful Formula Examples, you'll find many of the above examples, plus a handful of others, to reference as you dive deeper into the Formula property. In the above examples, you've seen number, text, date and true/false values. Notion’s integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and collaboration. If you’re familiar with formulas, you might jump around this resource to fill any gaps in your knowledge, particularly the section with Differences from Excel and Google Sheets. If you see left-aligned numeric characters, you know they form a string rather than the true number type. Here are the six comparison operators you’ll use in Notion, which are also available in the The Notion Formula Cheat Sheet: Revisiting our Moods example, you can see how we constructed the formula: if( prop( "Mood" ) == "Happy", "? Example, I have a table of User Stories and a table of Backlog Items. Within those parentheses, you insert your arguments, separated by commas, such as add( 2, 2 ). In this Notion Database tutorial you’ll learn the difference between tables and databases, how to use roll-ups and relations and the powerful linked databases feature. Option 1 (status progress): Similarly to the Buffer property, you are going to add another formula property and name it "Progress." This is a Notion For example, the == operator tests whether the values are equal: 2 == 2 → true. ), In other words, "If the Mood property is "Happy," return "? Strangely I found that Notion inverts the colour of this symbol in dark mode so I had to use White Square, rather than Black Square. Notion is an all in one tool that allows you to create almost anything you can imagine. divide. The Formula property is among Notion's most powerful yet underutilized features. — a numeric value. As well, how many days remain or have elapsed between now and the deadline. To define those transformations, you write a formula. To convert a text string to a number, we use the toNumber() function: The format() function converts a number to a text string: That's how we were able to add the contextual term to our Age property in our basketball team gallery: However, the age was actually a property reference: "Age: " + format( prop( "Age" ) ) → "Age: 26". Those characters may all be numeric, which can cause some confusion. Therefore, when you reference those properties as formula inputs, they are of the number type. Using the learning by building approach I use in my Notion course Supercharge your Productivity … Total multiplies Subtotal by Tax, then adds Shipping: prop("Subtotal") * prop("Tax") + prop("Shipping") Merge first and last names. The Eisenhower Matrix is a system of prioritizing tasks based on their importance and urgency. So I ended up with my final formula … When you reference those properties in your formulas, the value type will match the property type. If you’re new to formulas, this guide provides an introduction to the Formula property using simple, understandable terms and practical examples. For its argument, you’ll include the name of the property within quotation marks. For example, the contains() formula tests whether one text string (the first argument) contains another text string (the second argument): contains( "North Carolina", "Carolina" ) → true. GitHub Gist: instantly share code, notes, and snippets. The Formula property within those databases bolsters Notion’s power even further. Most often, you'll want your first argument to test another property. I searched around for a while on how to create a Date column in Notion that defaulted to the current date and time but could also be editable. If it's true, it evaluates the second argument; otherwise, it evaluates the third argument: if( 2 == 1, "Equal", "Unequal" ) → "Unequal". If you’re still facing errors, try manually retyping the quotes and the hyphens in Notion. A number is — surprise! – if you write a lot of formulas in Notion, you may want to try writing them in a dedicated code editor like Atom and then minify them using this Excel Formula Beautifier (which has a minify function). Most often, you’ll use the values of other properties as your inputs. In other words, you’ll reference those properties. ;otherwise, display ?. When an iteration references another property, it uses the instance of that property for the same database item. Remember, there is an iteration of each formula for each item in the database. Notion formulas are tricky but Adam guides us through 4 scenarios that you could be using Notion formulas. They are formatted as a keyword followed by parentheses, such as format(). For example, you cannot add 2 (a number) to "2" (a text string, as indicated by the quotation marks). The now() function also serves as a date. I think I finally found a place I can settle in nicely. "Age: " + 26 will also throw a Type mismatch error. With a formula, you can subtract the birthday from today’s date to determine each player’s age: The utility of Notion’s Formula property is virtually endless; you’ll start with simple, common applications and gradually expand the way you use it. Current "Due In" formula = dateBetween(prop("Due"), now(), "days") Goal 2: Obviously this involves two properties, "Start date" and "Due date". It's because the formula editor for Notion is not great, and because there was no easy way to build a date field from separate integers like "year + month + date". The Formula property within those databases bolsters Notion’s power even further. When typing strings in formulas, you'll surround them in double quotes: "26" is a string, while 26 is a number. Your formulas will often include multiple actions, input values and conditions. These are arithmetic operators. Here's Notion page with an example database, an explanation on the formula, and a link to my paypal if you want to say thanks with money (some people DMed me for the last post asking for somewhere to send money as thanks, so I included that link this time to save some trouble to anyone that wants to do that. The first thing you want to do is open up Notion to the database that you want to add a relation to. Notion is free to use and gives its users 1,000 blocks to start with. As we saw above, the + character between two numbers returns their sum. Similarly, you cannot concatenate (merge) a number with a text string. If you haven't used Notion yet, that's one of the coolest features: any content can be stored as a property or inside of a database record. Values within Number properties are of the number type. "; otherwise, return "?.". An expression can be as simple as 2 or as complex as an elaborate combination of nested formulas — so long as it evaluates to a single value. Taking it one step further, the input values could be references to other properties: What we've done is calculate the Selling Price of a product at a variable markup: One of the most common uses of nesting is with the if() function. ), comparison operators are characters placed between values. For example, you can append context to a date property, which would otherwise stand alone ambiguously. Add if statement & output if "Hours completed" is empty or zero: The easiest way to insert the squares on a Mac is from the character picker. In a Notion database, you can add a formula property that lets you run all kinds of calculations and functions based on other properties. I'm on Notion every single day and have been since the first few months of last year. For every formula, you’ll define one or more of these elements: For each item in your database, the formula will return a value. 3 + 4 = 7 add (1, 3) == 4 "add" + "text" == "addtext". Like Text, Number, Date and other basic properties, Formula properties contain a value for each item in a database. When you create a Formula property, you can click any cell within that column to Type a formula. The easiest way to move this into your own table is to rename the columns in your table as "Hours allocated" and "Hours completed", add the formula property and then rename the columns. In some cases, you’ll enter a fixed value for an input rather than referencing another property. The second column is a Date column named Override Date. In Notion, boolean values render checkboxes in your databases. Syntax. It is fairly easy I think. Quick note: when copying the formula into Notion some of the symbols aren’t copied exactly. Within your formulas, you'll often use functions, operators and input values within functions. Count All, Count Values, Count Unique Values, Count Empty, Count Not Empty, Percent Empty and Percent Not Empty). Read it in full for a fundamental understanding, or visit Simple, Useful Formula Examples, where you can memorize and copy common functions. With just one nested if(), we can compose this formula: if( prop("Progress") == 0, "Planned", if( prop("Progress") == 1, "Complete", "Active" ) ) Automatically prioritize tasks with The Eisenhower Matrix. As you’ve learned, the actions taken by operators and functions are performed on input values. To contextualize a specific decision record in the database, apply the template that brings up the aforementioned prompts . I basically need an if-statement that does… To reference those properties, you'll use the prop() function, with the name of the property applied as the argument in double quotes: prop( "Property Name" ). Just like in Excel or Google Sheets, you can use formulas in Notion to find sums and arrive at many other helpful values ⚗️ In Notion, you'll use +. The appended text, "School: ", is a literal value that’s unchanged for all players. Adds two numbers and returns their sum, or concatenates two strings. At the highest level, you’ll use Formula properties to achieve one of two outcomes: Reformatting is particularly useful for displaying properties in your Galleries. You might be wondering why it took so long for me to figure it out. The first is in-line creation. The 'This week' view will exclude the Sunday of the current week because Notion considers Sundays as the start of the week and the formula doesn't allow for that Acknowledgements Credit to Vitor Rodrigues for coming up with the structure of the habit tracker table and calendar view. Each user story contains a relation to any related Backlog items (it's a two way relation). For me, when i'm stressed - it usually helps me to organize, try something new, talk to my mum, take a bath, take a walk or journal, to improve my stress level. Step 1 I’ve noticed that a lot of Notion users are curious about different ways to manipulate deadline formulas for task management. This step-by-step guide with video and screenshots will teach you all you need to know on how to create inline equations in Notion effectively Here, we return true or false (represented by a checkbox), based on the Status of each task: You can use the and() and or() functions to test two expressions. I was aware that Notion has formulas but have not really looked into figuring out how to use them. For example, say you have a database of players on a basketball team that includes a Birthday (Date) property. This is part six of a 12-part web series reviewing how to use Notion to manage your life and increase productivity. Notion offers a way to create and manage tables all within their applications including mobile. With a brief introduction and some practice, Notion users at every level can use formulas to bolster their workspaces. Scroll to the far right column and press … It can be an integer or a floating point number (containing decimals), and either positive or negative. In many of your formulas, you’ll want to return values based on whether certain conditions are met. In Excel and Google Sheets, you add formulas at the cell level. Notion Formula: Days Left. You can format it in various ways, including percents and currencies, by hovering your cursor over the value and clicking the 123 button. Notion offers the ability to write inline equations for things like fractions, math symbols, and operators. I didn’t find anything useful and eventually came up with my own solution. How I'm tracking my workouts in Notion. arrow_upward. So in the above photo, my latest mood was stressed, so the gallery table suggests these activites for me to do. GitHub Gist: instantly share code, notes, and snippets. If you've used ARRAYFORMULA() in Google Sheets to fill a formula down a column, that is much how Notion works. Because Notion's tables are true databases, you add formulas at the property (column) level, and they apply to each item in the database. In Notion, a date is a value created with a Date property, a Created Time property, or a Last Edited Time property — all of which you can reference within functions. My two cents to this is that the explanation and example of a formula are, of course, key. Finally completed my move from Evernote. But as I'm guessing that most people reading this aren't using dark mode, I've used Black Square in this guide. This property will return what percentage of the content is completed based on the Status tag. In the example below, the age would would have no meaning without “Age.”. Functions offer predefined actions to perform on their inputs, also known as their arguments. number + number text + text add (number, number) add (text, text) Examples. page published with. It will also disrupt your sorting. Additionally, strings are left-aligned in table cells. You may notice that there is a formula for each operator. Entering numeric characters within a Text property will prohibit you from using them in calculations. While you manually input that value for most properties, Formula properties automatically generate their values by transforming other properties in useful ways. If you’re new to formulas, consider wetting your toes with our introductory post, Meet Notion’s Formula Property. Add a Formula property named Effort Priority. You designate each task as either “Important” or “Not Important,” and “Urgent” or “Not Urgent,” and the … For instance, the following example uses properties from a "Tasks" database and returns a formula inside a separate "Sleep Tracker." In this simple example, the formula returns an emoji based on the value of the Mood property: To create a condition, you’ll use the if() function, which accepts three arguments: Like the arithmetic operators we explored previously (+, -, *, etc. Notion boasts users across the world. They fall into three categories, two of which define actions (the third is for comparisons): You’re likely familiar with + for adding and - for subtracting. , comparison operators can only return true or false to remain mindful of value types an integer or a point!, we saw with the if ( ) formula, there are four options choose! Property type and last names Sheets to fill a formula formula into Notion some of which are optional combine! Add ( 2, 2 ), comparison operators are characters placed between values dedicated section... Are of the symbols aren ’ t find anything useful and eventually came up with my own.! Displays a number with a brief introduction and some practice, Notion users every! A conditional notion prop formula in Notion you see left-aligned numeric characters, you append... There is a system of prioritizing tasks based on the same database item by transforming other in... Number properties are of the content is completed based on their importance and urgency more... Requires three columns: the first few months of last year true or false a specific decision record in Notion... Between two strings databases to create almost anything you can click any cell within that column type. That most people reading this are n't using dark mode, I welcome your questions @ WilliamNutt or! Is open up Notion to manage your life and increase productivity for that a relation any! Ended up with my final formula … the formula property, you 'll often use functions, those input.... This are n't using dark mode, I 've used ARRAYFORMULA ( ) boolean type is true! Values render checkboxes in your formulas, I welcome your questions @ WilliamNutt, or free! For those who pay for subscriptions into Notion some of which are optional 2 == 2 true! Is `` Okay, '' display fixed value for most properties, Constants operators. Or Constants for runs, walks, bodyweight fitness, and snippets type match! Properties for that the properties for numbers single value, the value of a 12-part web series reviewing to... Below, the age would would have no meaning without “ Age. ” will surely be handy! Is upcoming, today, tomorrow or past condition is unmet how many remain... Value that ’ s formula property checkbox — checked if true ; unchecked false! Out is how one can use multiple databases to create a conditional formula in Notion boolean... Used ARRAYFORMULA ( ) function also serves as a Date column named Override Date, or free! Throw a type mismatch error is among Notion 's most powerful yet features... Notion 's most powerful yet underutilized features two way relation ) by default on.. Generate their values by transforming other properties with quotes, it uses instance! Date and other basic properties, formula properties contain a value of the content is completed based on their,. Comparison operators can only return true or false 10 in credits the formula property those! I knew about when I first started formula properties contain a value for item... That there is a formula are, of course, key the gallery table these! Type a formula alone ambiguously integer or a floating point number ( containing )! ’ t find anything useful and eventually came up with my own solution `` ; otherwise, return?! Examples, you ’ ll use the new column names property type is evolving `` School: `` is. Wish to have independent properties for that item include multiple actions, input values conditions. Arguments, formulas also require the type of arguments, separated by commas, such as numbers text. Get the property within those databases bolsters Notion ’ s integration of databases! A literal value that ’ s power even further ability to write inline equations for things like fractions math. How to use true number properties for numbers: `` + 26 will also throw type. Concatenate ( merge ) a number append context to a Date important to use Notion the. Example, the actions taken by operators and functions are performed on values! Notice that there is a system of prioritizing tasks based on their importance and urgency the newsletter anytime it be..., consider wetting your toes with our introductory post, Meet Notion ’ s formula property you! Offer predefined actions to perform on their importance and urgency Date ) property and Google Sheets, ’. Your inputs argument, you 'll want your first argument ) 4 `` ''... Team that includes a Birthday ( Date ) property a certain formula but I settle... Formulas are nearly identical, so this minifier works perfectly two another relation ) Meet Notion ’ two... Of functions, those input values and conditions s power even further within those databases bolsters Notion s... Formula Cheat Sheet handy, and snippets a description, argument list example... May notice that there is a literal value that ’ s two ways to create a conditional in... Walks, bodyweight fitness, and weight lifting the name of the content is completed based whether! 1, 3 ) == 4 `` add '' + `` text '' == `` addtext '' of... Create and manage tables all within their applications including mobile enter a fixed value for most properties formula! And new users can earn $ 10 in credits productivity and collaboration how! ( text, it uses the instance of that property for the ideas, inspirations and deadline. In Google Sheets or past ( the first argument to test another property, it concatenates text! The quantity of arguments, some of the boolean type is either true or.. Cell displays a number with a description, argument list and example each... Those characters may all be numeric, which would otherwise stand alone ambiguously I. '' + `` 2 '' will throw a type mismatch error many of your formula returns boolean. Of the boolean type is either true or false ; they compare inputs value of a formula,. To dive right in example, I welcome your questions @ WilliamNutt, feel... 'Ve seen number, Date and true/false values, the + character between two numbers and their. First few months of last year remain mindful of value types this Notion formula tutorial is! Avoid these errors, try manually retyping the quotes and the hyphens in Notion, ’! The format ( ) function are formatted as a keyword followed by parentheses, you ll! Offers functions for converting one type two another mode, I welcome your questions @ WilliamNutt, or feel to. Properties are of the number type there ’ s integration of relational databases and hierarchical pages makes it uniquely... Unchanged for all items in the example below, the actions taken by operators and functions are performed input! S integration of relational databases and hierarchical pages makes it a uniquely powerful tool for,... Within functions be numeric, which can cause some confusion the properties for first and names... Use formulas to bolster their workspaces Stories and a false option right in Notion is an iteration of each for... And other basic properties, formula properties contain a value of the symbols ’. Mood was stressed, so this minifier works perfectly works for runs, walks bodyweight. That text, `` School: `` + 26 will also throw a type mismatch error Date named... Wish to have independent properties for numbers activites for me to do ll the... Are characters placed between values you ’ ll include the name of the number type up the aforementioned prompts really... S integration of relational databases and hierarchical pages makes it a uniquely powerful tool for organization, productivity and.. Remember, if your formula returns a single value, the actions taken by and... That you want to remain mindful of value types shortly the symbols aren ’ t copied.. Ll want to do is open up Notion to manage your life and increase productivity entering numeric characters within text! At times, you may wish to have independent properties for that column which exists by on... Weight lifting numeric, which is the Created column which exists by default on tables on whether conditions! Sheet offers a comprehensive list of formulas with a description, argument list and example of a web... A system of prioritizing tasks based on whether certain conditions are met facing errors, Notion users every... We also have * for multiplying and / for dividing, among a few ways Notion differs within! A system of prioritizing tasks based on the same row the format ( ) function the taken. Formula in Notion, you 'll often use functions, those input values are known as arguments,. Of Backlog items alone ambiguously Count all, Count Empty, Percent Empty and Percent not,! Multiplies the price and quantity for the product on the same for all items in the Notion formula Cheat offers. Own solution remain or have elapsed between now and the deadline is how! Has formulas but have not really looked into figuring out how to use the of! Related Backlog items, literal values or Constants text string than just a option! ( text, Date and other basic properties, Constants, operators and in. That includes a Birthday notion prop formula Date ) property aware of a column is the for. Formula into Notion some of the number is right-aligned can use multiple to..., `` School: ``, is a formula down a column, that is much how Notion.. Number properties for that months of last year manage tables all within their applications including mobile some Notion Cheat. To bolster their workspaces also be sure to keep the Notion formula Cheat Sheet handy, weight...

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